Community Foundation Office Admin Job Description 2012

Office Administrator
Job Description
July 2012

If you are looking for a place to make an impact, to be engaged, and to play an integral role in the success of an organization, the community foundation might be the non-profit for you!

At the Community Foundation we share a commitment to addressing the most pressing needs of our community and to seizing our most important opportunities. We offer simple, powerful ways for individuals and businesses to give back to our community and we believe almost anything is possible when we connect this community’s greatest assets.

The Community Foundation is seeking a highly organized, self-starting, team player to assume the role of Office Administrator and Bookkeeper. Your responsibilities would include a wide variety of activities to include:
• Managing the daily operations of the organization to include answering phones, assisting walk-in clients, preparing for meetings, handling correspondence, maintaining office equipment, and taking ownership of the filing systems.
• Keeping accurate records and handling bookkeeping functions to include payables, receivables, deposits, fund set up, and audit preparation in collaboration with an accountant.
• Participating in the key work of the organization by supporting both the development and granting teams within our organization.
• Serving as the first face or voice that our friends and donors encounter when reaching out to our organization.
• Coordinating communication through various mediums including websites, e-mail, U.S. mail, and media outlets.
• Interacting with a variety of vendors like our accountant, auditors, investment managers, IT consultants, printers, financial institutions, benefit administrators, and maintenance personnel.
• Providing invaluable assistance to the CEO in the areas of scheduling, correspondence and logistics.

Skills you will find helpful and we would really appreciate include:
• Office administration and bookkeeping experience.
• An understanding of accounting principles.
• Mastery of Microsoft Office Suite – Word, Excel, and Powerpoint.
• Excellent organizational and time management skills
• Top notch communication skills – verbal, written, and technological.
• An affinity for fast-paced, action oriented environments.
• The ability to earn the trust of others quickly, avoid favoritism, be objective and forthright.
• An outgoing, energetic and friendly demeanor that can mix readily and well with a variety of people.

Compensation: A competitive compensation and benefit package commensurate with experience.

Job Type: Full time unless you can do it well in less.

To Apply: Send a resume and cover letter to Dea Szatkowski at: 812.333.9016 or dea@cfbmc.org.

By the way: Don’t judge us by our website, we don’t like it either. We are working on a new one as we write!

The Community Foundation is Powered by Giving. Created by individuals, families, and businesses who share a passion for Monroe County and a vision for its future, the Community Foundation has granted $16 million to more than 330 local nonprofit organizations. Our $20 million dollar endowment is growing, and so is the difference we make by connecting caring people, important causes and community resources.